We are currently seeking an Executive Assistant to support our Founder/CEO at OP3N with various administrative and personal tasks. As an integral member of our team, you will work closely with all departments to manage the Founder/CEO's daily schedule, personal tasks, and other administrative responsibilities. This is a full-time hourly overtime eligible position, and the assistant must be located in Los Angeles.
Responsibilities:
- Manage the CEO's professional and personal scheduling, including agendas, emails, phone calls, client management, and other company logistics.
- Maintain and update the executive's calendar throughout the day to accommodate constant changes.
- Own execution of tasks and communications, partnering with Asia-based EA to confirm continuity of requests and communications.
- Track and remind calls/meetings on a daily basis.
- Respond promptly to a high volume of emails and messages.
- Handle reservations and updates for domestic and international hotels, restaurants, flights, and events.
- Coordinate and organize events for the executive based on needs.
- Manage and prepare materials for public events and conferences.
- Handle and track the executive's expenses, ensuring accurate record-keeping and adherence to company policies.
- Conduct or assist in research as required by the reporting manager.
- Efficiently handle various ad hoc requests.
- Work on following up on signatures, execution of documents & clients / investors relationships and needs.
Requirements:
- Minimum of 2 years of administrative experience supporting C-suite executives, ideally in the music or film industries.
- Strong knowledge of Google Docs/Google Suite and Google Calendar.
- Valid Driver's License.
- Proficiency in one or more Asian languages, such as Mandarin, Korean or Japanese.
- Excellent communication skills via phone, email, and chat.
- Superior organizational skills.
- Excellent Note-taking skills.
- Smart, motivated, personable, and detail-oriented.
- Demonstrates excellent follow-through skills.
- Ability to thrive in an extremely fast-paced environment.
- Capable of handling multiple tasks simultaneously.
- Able to work on weekends as necessary since our clients and partners are global and be able to be on call for any urgent tasks or needs.
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