Office Manager and Executive Assistant

CoinList | Crypto is going mainstream We help you go upstream

About

Join over 10 million people that use CoinList to access the best new tokens before they list on other exchanges. Your funds are secure. We only work with reputable custodians and the vast majority of funds are stored offline. We aim to maintain the highest possible compliance with anti-money laundering laws in the U.S. and elsewhere.

Overview

San Francisco, CA, USA

CoinList

Job Description

CoinList is where the best crypto projects in the world raise capital and grow their communities. Through our token sale platform, we’ve helped projects like Filecoin, Blockstack, and Algorand raise over $500 million. Through our community-building tools, we’ve helped projects like DFINITY, 0x, and Dapper Labs (makers of CryptoKitties) engage developers and crypto enthusiasts. We are backed by top-tier investors, have offices in SF and NY, and are just getting started.

Core Focus:

  • Coordinate office management in San Francisco with a remote office in New York
  • Oversee and support all administrative duties in the office and ensure that office is operating smoothly
  • Manage office supplies inventory and place orders as necessary
  • Perform receptionist duties: greet visitors and answer phone calls as needed
  • Receive and sort incoming mail and deliveries, and manage outgoing mail
  • Develop office policies and procedures, and ensure they are implemented appropriately
  • Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
  • Manage office budget
  • Support various internal activities/events and meetings (for example: executive and large meetings, milestone celebrations, team-building, happy hours)
  • Identify opportunities for process and office management improvements, and design and implement new systems
  • Ensure office is tidy and organized
  • Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
  • Support ad hoc requests and projects
  • Assist Executive team with scheduling as needed

Requirements:

  • Bachelor’s degree in business administration, communications, or a related field
  • The ability to meet goals and deadlines in a collaborative and fast-paced environment
  • Experience managing multiple tasks and projects under timelines and shifting priorities
  • 2-5 years of work experience in an administrative/office management role
  • Must have exceptional attention to detail
  • Strong organizational and time management skills, and ability to prioritize
  • Must be a self-starter and driven
  • Excellent communication and interpersonal skills
  • Strong problem-solving skills and analytical abilities
Apply for job

To apply for this job please visit boards.greenhouse.io.

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